Purchase Ledger Administrator

Job title:

Purchase Ledger Administrator

Reports to

Finance Manager


Manchester City Centre


Purpose of the role:

To manage the Supplier process from start to finish, processing all paperwork and payments accurately within tight timescales. To deliver a first class service to the Property Management team and to provide support to the rest of the Finance team as and when required.


  • To collate supplier invoices and input onto Property Management Software (Qube) in a timely and accurate manner, ensuring the accurate capture of data on the system.
  • To process periodic payment runs to suppliers in accordance with internal timescales and agreed payment terms.
  • To respond to supplier queries in a professional manner, following them through to resolution (or escalating where appropriate).
  • To reconcile supplier accounts on a monthly basis, liaising with third parties as and when further information is required
  • To manage Key Supplier Accounts to maintain great working relationships.
  • To manage the purchase ledger e-mail address ensuring that all invoices are captured and processed in a timely and accurate manner and that all queries are dealt with within specified timescales.
  • To support the property management team to ensure all invoices are logged and coded correctly so that suppliers are paid within agreed timescales.
  • To pro-actively manage the Purchase Invoice Register (PIR) process.
  • To maintain high levels of communication with internal and external customers, delivering a first class service and working hard to exceed all expectations.
  • To provide KPI information to HoF and Ops team as and when required.
  • To adhere to the internal financial processes and to work with the internal change team to develop and maintain all process maps and training material required for the role.

Critical skills required:

  • Excellent attention to detail and numeracy skills.
  • Good communication skills.
  • Good planning, time management and organisation skills.
  • Problem solving ability.
  • Able to work on own initiative and manage own workload to strict deadlines.
  • IT Literate.

Critical knowledge required:             

Knowledge of Qube or other property management software.

Qualifications required:


Good basic level of education.


  • IRPM Associate Level (or willingness to work towards)
  • AAT (or willingness to work towards).

Experience required:                              

  • Experience of previous purchase ledger role (essential)
  • Experience of working as part of a finance team (essential).                                                             


  • Positive and can-do attitude.
  • Proactive approach to supplier management
  • Diligent and hardworking.

urbanbubble requires people who are professional, hard working, innovative, passionate; who are effective in their roles and who truly engage with the customer.